Job Description
Our client is seeking an Administrative Assistant to work as Second Assistant to support the Partner's current Executive Assistant and assist with planning, organizing, and executing a wide range of executive, personal, and family-related tasks. This position will work out of the client's Greenwich office but will also require frequent presence at properties in Connecticut & New York.
- Fully onsite Monday-Friday 8:30am-5:30pm, travel between Connecticut and New York
- Contracted assignment with the possibility of permanent hire
- Pay Rate $40-46/hour
Responsibilities: - Ability to work independently and as part of a team to plan, organize, and execute all manner of personal and executive assistant functions
- Serve as backup for Greenwich office receptionist when she is out, covering lunch delivery, attendance tracking & conference rooms
- Assist with coordinating domestic and international travel including car services, hotel arrangements, dinner reservations, activities, visas and flights
- Calendar management via Outlook/Excel/Google Sheets including internal/external meetings, conferences, travel, dinner reservations and personal appointments including for family/children
- Assist with a variety of household tasks and frequently run personal errands including gift purchases, returns, car maintenance, and household shopping as needed
- Create and update detailed excel spreadsheets for tracking of contacts lists, birthdays, holiday card mailing lists, household service providers, car maintenance, etc.
- Phone management and interaction with internal/external business associates and family
- Liaise with office and household staff to make sure all needs are met seamlessly
- Monitor and organize to-do lists, deadlines, etc. and regularly send updates and reminders to the Partner's current Personal/Executive Assistant, the partners and their families as needed
- Assist with business tasks and assisting with ad-hoc projects
- Maintain discretion and confidentiality in all matters while meeting deadlines & maintaining accuracy & detail
Required Qualifications: - Exceptional judgment, written and verbal skills
- Demonstrated success & significant experience with Google Suite and Microsoft Office Suite
- Valid Driver's license and clean driving record
- Ability to establish priorities, maintain a variety of projects and activities simultaneously and to complete work in a thorough, accurate and timely manner
- Ability to adapt to an ever-changing work environment by managing competing demands; ability to deal with frequent changes, delays or unexpected events
- Flexibility to travel around Connecticut/Manhattan as needed and work out of executive's personal residences or corporate office
- Confidence, assertiveness and strong interpersonal skills
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook , and LinkedIn .
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Job Tags
Hourly pay, Permanent employment, Freelance, Work at office, Monday to Friday